THE WORK TODAY
“Someone spends most of Monday re-typing purchase orders.”
Dana · Owner · Monday 9:04 AM
THE APP, ONE WEEK LATER
Reads emailed POs, enters them for review.
For small and mid-sized businesses First app live in about a week.
Tell us the work your team still does by hand. We build the apps to handle it, all in one workspace for your company.
New apps, and changes to existing ones. You ask, we build. No implementation fees.
We handle the setup, the connections, and the upkeep end to end. Your team just uses the apps.
Hooked into the systems you already use, and kept working when those systems change.
STEP 1 · WHERE YOUR SOFTWARE LIVES
Your company's workspace will be hosted at yourcompany.onrubicon.com. Every app is built specifically to solve a problem for you, and you control its end-to-end functionality. Your whole team can access and use the workspace to get more done.
WORKSPACE
PLATFORM
7 apps · 1 new this week · built by Rubicon for your company
Reads emailed POs, enters them for review.
From Monday’s request
Nudges customers who haven't paid yet.
$38,410 outstanding
Turns call notes into a priced quote.
12 quotes this week
Plans the routes and texts each crew.
Runs daily · 6:00 AM
Watches vendor insurance dates.
2 expiring soon
Reads supplier emails, updates the list.
31 prices changed
The weekly report, ready first thing.
Next · Mon 7:00 AM
STEP 2 · HOW ONE APP DOES THE WORK
In your workspace · Invoice chaser — nudges customers who haven't paid yet.
Inside the apps, AI takes care of tedious work like reading, sorting, drafting, and filling things in, with your people staying in the loop as much as you'd like.
DRAFTED BY THE APP — WAITING FOR YOUR OK
To: Coastal HVAC · Invoice #1038
Hi Sam — invoice #1038 for $6,200 is 34 days past due. Could you let us know when to expect payment? Happy to resend the invoice if it helps.
They also plug into whatever you already run, and connecting to it is our job rather than something you need to check first.
STEP 3 · HOW YOUR SOFTWARE KEEPS GROWING
From there, you point us at the next workflow whenever you're ready. The workspace is yours to own and control, and over time it lets everyone hand off the tedious parts of their job and focus on the work they were actually hired for.
1 · THE REQUEST
“Can the quote builder pull prices from the new supplier price list? And we still re-type purchase orders every Monday.”
Dana · Owner · Monday 9:04 AM
2 · WHAT THE APP MAY REACH
3 · THE NEW VERSION
Quote builder v4
published Friday 4:12 PM · v3 kept, restorable
The first app solves one problem. Each app after that builds on the same workspace, systems, permissions, and knowledge of how your company operates.
STEP 4 · WHY NO TWO APPS LOOK ALIKE
Every app is built from scratch around your own steps, rules, and exceptions.
In the same workspace · Quote builder — turns call notes into a priced quote.
STAGE 1 · CALL NOTES
Nora at Harbor Deck — twelve fixture sets, install across two days, haul-away included. Wants it priced from the July supplier list.
STAGE 2 · PRICED LINES
STAGE 3 · QUOTE, READY TO SEND
QUOTE #218
Harbor Deck Co.
Fixture supply & install, two days, haul-away included.
$19,734
12 quotes this week
STEP 5 · HOW YOU STAY IN CHARGE
Every app is private to your company. You decide who can use it, what it can access, and which actions need approval. Important changes and actions are recorded.
CONTROL
OPERATIONS
GOVERNANCE
Invoice chaser
All your apps at yourcompany.onrubicon.com. A login for each person. You decide who can see and do what.
New apps, and changes to existing ones. You ask, we build. No implementation fees.
Hooked into the systems you already use, and kept working when those systems change.
We run everything and fix what breaks. There's nothing to hand over, since it's live and we operate it.
The apps are yours, including the code. Your data stays in your own isolated workspace. Nothing locks you in.
Most business software is built for the average company, so teams end up adapting to it and filling the gaps with spreadsheets and re-typing. Rubicon apps start from how you actually operate, down to your own steps, rules, and exceptions. There's no generic product underneath being configured to fit.
A custom project gives you one finished tool. Rubicon gives your company a place where its software can keep growing.
AI works inside your apps to complete the work, and helps Rubicon build and change those apps faster.
If you're deciding what AI should mean for your business, you don't need to buy, implement, and train your team on a collection of separate tools. Rubicon gives you one place to apply AI across the work your business needs done.
We build each app, test it on your workflow, and hand it over only when it solves your problem.
We handle the setup, the connections, and the upkeep end to end. Your team just uses the apps.
Rubicon uses the industry-leading AI models at any given point for your business's tasks.
Our mission is that every small or mid-sized business runs at the same frontier as the largest companies in the world.
GETTING STARTED
01
We start by talking through what's top of mind for you and your team, usually the tasks people dread or wish there was a tool for. Together we map how the work happens today and where the time actually goes.
02
About a week later, your workspace is up with the first app, connected to the systems you already use.
03
From there, you point us at the next workflow whenever you're ready. The workspace is yours to own and control, and over time it lets everyone hand off the tedious parts of their job and focus on the work they were actually hired for.
WHO BUILDS IT
One of us spent the last three years at Palantir, embedded in large organizations and building the software they needed. The other builds AI-agent products at Microsoft. Rubicon brings that work to companies that don't have an engineering team.
BACKGROUNDS FROM
BEFORE YOU CALL
Anything else on your mind? Call 732-318-1297 and a founder picks up.
No. Our team works directly with you and handles implementation end to end. You and your team just log into your workspace in the browser and start using the apps.
No. A consultancy charges for a project and hands over the result. With Rubicon, your apps stay live in your workspace while we continue to build, connect, operate, and maintain them.
Yes. If your business uses it, we'll figure out how to connect to it. That's our job, not something you need to check before calling.
Yes. Every app is built from scratch around your own steps, rules, and exceptions.
Hire people whose talents and skills you need, and let them spend their time on what makes them great. Rubicon apps handle tedious, manual work as well as a person would, faster, in higher volume, and at a fraction of what an employee's time costs.
You can get something that looks right. Connecting it to your systems, hosting it, and keeping it working is the hard part, and that's what Rubicon does. The companies we work with had already tried using AI on their own before coming to Rubicon.
Each business runs in its own isolated workspace with its own database, logins, and permissions. Your data is not shared with anyone else.
First call this week. Your workspace and first app go live about a week later.
If the first app isn't useful to your team within two weeks, we'll refund you.
P.S. If you already know the workflow, put it in the last box. We'll come to the first call with a plan for it.
